AI POLICY

Generative Artificial Intelligence (AI) Policy

Window of Nursing Journal (WoNJ)

Faculty of Public Health, Universitas Muslim Indonesia

Makassar, South Sulawesi, Indonesia

Window of Nursing Journal recognizes the growing role of Generative Artificial Intelligence (AI) in academic research and scholarly publishing. This policy establishes transparent guidelines for authors, peer reviewers, and editors to protect academic integrity, research ethics, confidentiality, and human accountability.

Core principles

AI tools cannot be listed as authors.
Human authors remain accountable for their work.
AI use must be disclosed transparently.
Confidential manuscripts and patient data must be protected.
Editorial decisions remain the responsibility of human editors.

1. Policy for Authors

1.1 Permitted Uses

AI may be used to assist with:

Grammar, spelling, translation, and language improvement.
Preliminary literature exploration and organization of research ideas.
Code drafting and technical troubleshooting.
Organization of educational materials, subject to clinical verification.

Authors must critically review and verify all AI-assisted outputs and remain responsible for the accuracy and integrity of the manuscript.

1.2 Prohibited Uses

Listing AI tools as authors or co-authors.
Fabricating or falsifying research data, participants, findings, or references.
Deceptively manipulating research figures, clinical images, or evidence.
Submitting unverified AI-generated claims or citations.
Uploading identifiable patient information or confidential research materials to unauthorized AI platforms.

1.3 Disclosure of AI Use

Authors must include an AI Use Statement in every submitted manuscript, including manuscripts for which AI was not used. The statement must accurately identify the tool, its purpose, and the extent of its involvement.

2. Policy for Peer Reviewers

2.1 Independent Assessment

Reviewers must not use generative AI to evaluate, critique, summarize, or generate substantive assessments of submitted manuscripts.

2.2 Confidentiality

Reviewers must not upload submitted manuscripts, supplementary files, research data, or confidential review materials to generative AI platforms.

2.3 Language Assistance

AI may assist with grammar and readability of independently written review comments, provided that no confidential manuscript content is disclosed.

3. Policy for Editors

3.1 Confidentiality

Editors must protect unpublished manuscripts, author information, reviewer reports, and confidential editorial correspondence from unauthorized AI platforms.

3.2 Editorial Decisions

Screening, revision, acceptance, and rejection decisions must be made by human editors. AI must not replace editorial judgment.

3.3 Administrative Assistance

AI may assist with general administrative tasks and language editing, provided confidentiality and editorial independence are maintained.

4. Mandatory AI Use Statement

Place the appropriate declaration in the Declarations section of the manuscript, after Author Contributions and before Acknowledgements, if applicable, and References.

Case 1: AI Was Not Used

The authors declare that no generative AI tools or AI-assisted technologies were used in the preparation of this manuscript or in the research activities reported in this article.

Case 2: Language Editing Only

The authors used [AI Tool Name and Version] ([Provider], [Year]) solely to improve the grammar, clarity, and readability of this manuscript. All AI-assisted text was reviewed and verified by the authors, who take full responsibility for the final manuscript.

Case 3: Literature Exploration

The authors used [AI Tool Name and Version] ([Provider], [Year]) to assist with [specific purpose]. All relevant sources were independently verified, and all AI-assisted outputs were critically reviewed by the authors.

Case 4: Coding or Technical Assistance

The authors used [AI Tool Name and Version] ([Provider], [Year]) to assist with [specific technical task]. The resulting code and procedures were reviewed, tested, and verified by the authors using [software and version]. The authors take full responsibility for the reported methods and results.

5. Research Data and Analytical Integrity

Research data must be obtained through legitimate and documented research procedures. AI must not be used to fabricate or falsify empirical data or analytical findings. All analyses must use appropriate and documented methods. AI-enabled analytical tools may be used when methodologically justified, transparently reported, and independently validated.

Authors remain responsible for research ethics approval where required, informed consent, patient privacy, data protection, reproducibility, and the validity of clinical conclusions.

6. Policy Violations

WoNJ may request clarification or supporting information regarding AI use. Suspected violations will be assessed in accordance with applicable publication ethics procedures. Depending on the circumstances, actions may include revision, rejection, correction, or other appropriate editorial measures.

7. Policy Review

This policy will be reviewed periodically to reflect changes in AI technology, research ethics, nursing practice, and scholarly publishing standards.

Journal information

Window of Nursing Journal (WoNJ)